Quality Assurance and Negligible Risk Projects

Prior to submitting an application for Quality Assurance, please read the Monash Health Quality Assurance Policy and Procedure.

Research Support Services Festive Closure – Research Support Services will be closed from 5:00pm on Thursday 22 December 2022 and will re-open at 8:30am on Tuesday 03 January 2023. In order for researchers to receive a response to items such as; post-approval amendments, project notifications, new governance applications/site authorisation applications, HREC conditions of approval or Quality Assurance applications, the item must be submitted no later 5:00pm on Thursday 15 December 2022. This enables time for the team to seek advice from HREC members (if required) and manage the high workload.

New applications for Low Risk Human Research Ethics Review or Full Human Research Ethics review for 2022 close at 5:00pm on Wednesday 23 November 2022. New Applications for 2023 are open from 03 January 2023 for consideration at the 02 February 2023 HREC meeting.

For urgent issues i.e. an issue involving patient safety, please contact the team by phone in the first instance Research Support Services Contact List.

In order to apply for QA Approval at Monash Health.

Step 1 Monash Health Employee completes the Victorian Quality Assurance (QA) Application Form online at: https://au.forms.ethicalreviewmanager.com/

Step 2 Following completion of the Quality Assurance (QA) Application Form, Monash Health employee sends a courtesy email to research_qa@monashhealth.org advising:

  • ERM Reference Number
  • Project Title

Step 3 The Quality Assurance (QA) Application Form will be reviewed by the HREC Manager and if required a member of the Human Research Ethics Committee.

An email will be sent to the first named investigator within 3 working days. If the study is deemed to be QA and exempt from Human Research Ethics Review, a letter will be attached to the email, which may be used for verification purposes with journal editors/conference organisers if there is an intention to publish the results. The outcome will also be recorded on the Ethical Review Manager website.

If the activity is deemed to require human research ethics review, this advice will be communicated within 3 working days.

To access our Case Study Consent Form, the QA Project Description Template and other useful documents, please visit our Resource Library.