Zycus Source to pay
What is happening
Monash Health is implementing Zycus as our new Source-to-Pay system. The Zycus procurement system will change the way Monash Health:
- Conducts sourcing events (RFQ’s and Tenders) and finalise contracts
- Buys goods and services
- Receives and processes invoices for payments
- Interacts with suppliers to maintain catalogues and other compliances
- Collaborates with our suppliers to monitor and improve contract performance
Why it is happening – Supplier benefits and impacts
The Monash Health Procurement Source to Pay process is being updated to the Zycus procurement system to provide a system that is streamlined and integrated to improve efficiency and compliance.
The Zycus Supplier Network (ZSN) Portal enables suppliers to engage with Monash Health through an online portal. Once registered, suppliers can respond to sourcing events and view details of their contracts.
The key benefits of using the ZSN Portal include:
- Saving on transactional costs by digitising transactions
- Tracking sourcing events with clients in one place
- An easy-to-use portal that helps with reducing activity cycle time
- Maintain and update your company profile and request for a colleague’s access
The Zycus portal is cost-free for suppliers with no hidden charges on the number of users, sourcing events or contracts.
Who the change will affect
All current and potential Monash Health suppliers will use the Zycus procurement system. All supplier details and contracts will be managed in Zycus.
When the change will take effect
From March 2022, Monash Health will transition to utilising the Zycus Supplier Network portal for all tendering activities, with all tender activities to be conducted via Zycus from April onwards.
If you are not registered in Monash Health ZSN you will be unable to access any sourcing or tender invitations. This will also impact our ability to transact with you in the future via Zycus Source to Pay.
At this stage, there is no impact on your ability to receive Purchase Orders from our existing Oracle system and receive payments for goods and services delivered. As we implement the system modules, we will communicate and guide you through the changes relating to Purchase Orders and Invoicing.
What action do you need to take?
As an existing Monash Health Supplier or potential supplier, you will need to register your organisation as a Monash Health Supplier in the Zycus Supplier Network (ZSN).
Tips and troubleshooting
A step-by-step guide to using the Zycus Supplier Network [ZSN] – registration, completing company profiles, accessing company accounts, and sourcing activities is attached, for your perusal.
Questions and contact
For any issues during the registration process, please email: sourcing.procurement@monashhealth.org
For any system or technical issues, contact tech-support@zycus.com or 1800 442 793.
