Technology/Clinical Practice Committee (TCPC)

New Technology/Clinical Practice (TCP) Application

Definition of a New Technology / Clinical Practice

A new technology or clinical practice is defined as a therapeutic intervention (including prostheses; implantable devices; high cost pharmaceuticals; medical, surgical or other clinical procedures) or diagnostic procedure that is considered by a reasonable body of clinical opinion to be significantly different from existing clinical practice within our organisation.

Types of new TCP Applications

A: New Technology/Clinical Practice

This application is required when a new technology or clinical practice that has not been performed/utilised at Monash Health is to be introduced.

B: Change of Use of Technology/Clinical Practice

This application is required if there is a significant change to the technology and/or clinical practice that has already been introduced to Monash Health. This would generally refer to:

• Change or additional indication
• Including/removal of a particular patient group
• Change in the approach, technique or equipment design

C: Research Projects involving the use of new Technology/Clinical Practice

This application is required if a research project will involve the use of a new technology and/or clinical practice at Monash Health. The scope of the Committee review will be limited to ensuring that the credentialling, financial and/or operational implications have been considered for the new technology/clinical practice required for the research project. The application will be reviewed in conjunction to a Monash Health Human Research Ethics Committee (HREC) application and will be contingent on a current HREC approval certificate.

    Which application would I need?

TCP Application Process

last updated : 19th October 2021

Prior to initiating an application, clinicians are advised to discuss the scope of the application with the TCPC Medical Services Project Officer.

Step 1 – Download the relevant pack for your application.

Step 2 – Prepare the documents as outlined in the form.

Step 3 – Submit all relevant documents to TCPC Medical Services Project Officer. Please refer to the submission cut off dates for consideration at the TCPC Meetings.

Step 4 – Once documents have been received and reviewed, the TCPC Medical Services Project Officer will contact you within 2 weeks to provide you with a date for you to present your application to the TCP Committee.

Step 5 – Following your presentation, the TCPC Medical Services Project Officer will be in touch within 2 weeks to inform you of the outcome of your application or if more information is required.

Step 6 – If your application is approved by the TCPC, you will be required to fulfil and adhere to the conditions of the endorsement for the duration outlined in the outcome letter. This would include the providing the Committee regular reports as outlined in reporting requirements for successful TCP Applications.

Reporting Requirements for Successful TCP Applications

The Committee monitors the successful outcomes and adverse events of each application over the span of two years (or more depending on the application) following the introduction of a new technology or clinical practice.

Upcoming reporting periods are:

Applicants are to fill out 2 forms and send them to the TCPC Medical Services Project Officer by the due dates of each reporting period:

1. TCPC Progress Report Template
2. TCPC Patient Outcome Audit Spreadsheet

*Please note that you may also submit the Patient Outcome Audit using your own template.

As a guide, please refer to the table below on which forms are required depending on the status of your TCP:

These reports are then collated and reported to the Monash Health Executive Committee annually.

PLEASE NOTE:

All adverse events related to the new TCP must be reported on RiskMan and to the TCPC Medical Services Project Officer as soon as possible.

Reporting Requirements for Successful TCP Applications

The Committee monitors the successful outcomes and adverse events of each application over the span of two years (or more depending on the application) following the introduction of a new technology or clinical practice.

Upcoming reporting periods are:

Applicants are to fill out 2 forms and send them to the TCPC Medical Services Project Officer by the due dates of each reporting period:

1. TCPC Progress Report Template
2. TCPC Patient Outcome Audit Spreadsheet

*Please note that you may also submit the Patient Outcome Audit using your own template.

As a guide, please refer to the table below on which forms are required depending on the status of your TCP:

These reports are then collated and reported to the Monash Health Executive Committee annually.

PLEASE NOTE:

All adverse events related to the new TCP must be reported on RiskMan and to the TCPC Medical Services Project Officer as soon as possible.

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Review of Reclassification to Standard Practice

Following the standard two-year monitoring period (or more as outlined in the Conditions of Approval), successful outcomes, added value to patient care and improved clinical and cost effectiveness, applicants may apply for the approved New Technology/Clinical Practice to be reclassified to Standard Practice.

The process for reclassification may take up to 3 months.

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