The Committee oversees and supports clinicians in the safe and appropriate introduction of a technology or clinical practice that has not previously been undertaken at Monash Health.
Approval must be obtained from the committee before commencing any new technologies or clinical practices on any Monash Health patient.
Once a new technology or clinical practice is approved by the TCPC, it is the responsibility of the head of unit, program director and executive sponsor to oversee the implementation of any technology and clinical practice being introduced.
The TCPC will monitor the progress and patient outcomes of each new application over two years or as determined by the committee. Applicants should submit progress reports and patient outcomes on a six monthly basis upon the commencement of the approved new technology/clinical practice.
Monash Health staff can access policies and procedures for the introduction of new technology and clinical practices here or via PROMPT.
The Terms of Reference of the TCPC is reviewed annually.
Last updated : 27th July 2022
|Meeting Date||Applications to be Submitted by|
|23rd August 2022||9th August 2022|
|27th September 2022||13th September 2022|
|25th October 2022||11th October 2022|
|6th December 2022||22nd November 2022|
A new technology or clinical practice is defined as a therapeutic intervention (including prostheses; implantable devices; high cost pharmaceuticals; medical, surgical or other clinical procedures) or diagnostic procedure that is considered by a reasonable body of clinical opinion to be significantly different from existing clinical practice.
This application is required when a new technology or clinical practice that has not been performed/utilised at Monash Health is to be introduced.
This application is required if there is a significant change to the technology and/or clinical practice that has already been introduced to Monash Health. This would generally refer to:
This application is required if a research project will involve the use of a new technology and/or clinical practice at Monash Health. The scope of the Committee review will be limited to ensuring that the credentialling, financial and/or operational implications have been considered for the new technology/clinical practice required for the research project. The application will be reviewed in conjunction to a Monash Health Human Research Ethics Committee (HREC) application and will be contingent on a current HREC approval certificate.
last updated : 19th October 2021
Prior to initiating an application, clinicians are advised to discuss the scope of the application with the TCPC Secretariat.
Step 1 – Download the relevant pack for your application.
Step 2 – Prepare the documents as outlined in the form.
Step 3 – Submit all relevant documents to TCPC Secretariat. Please refer to the submission cut off dates for consideration at the TCPC Meetings.
Step 4 – Once documents have been received and reviewed, the TCPC Secretariat will contact you within 2 weeks to provide you with a date for you to present your application to the TCP Committee.
Step 5 – Following your presentation, the TCPC Secretariat will be in touch within 2 weeks to inform you of the outcome of your application or if more information is required.
Step 6 – If your application is approved by the TCPC, you will be required to fulfil and adhere to the conditions of the endorsement for the duration outlined in the outcome letter. This would include the providing the Committee regular reports as outlined in reporting requirements for successful TCP Applications.
Decisions are made considering the best available evidence, are transparent and accountable. The review process includes assessment of the following by the Committee:
The Committee monitors the successful outcomes and adverse events of each application over the span of two years (or more depending on the application) following the introduction of a new technology or clinical practice.
Upcoming reporting periods are:
|Reporting Period||Due Dates for Reporting|
|2021: July – December||14 February 2022|
|2022: January – June||15 August 2022|
|2022: July- December||13 February 2023|
Applicants are to fill out 2 forms and send them to the TCPC Secretariat by the dues dates of each reporting period:
*Please note that you may also submit the Patient Outcome Audit using your own template.
As a guide, please refer to the table below on which forms are required depending on the status of your TCP:
|STATUS||PROGRESS REPORT||PATIENT OUTCOME AUDIT|
|TCP not commenced|
Please fill out why TCP has not yet commenced
|TCP commenced but no procedures performed during reporting period|
Please fill out reason for no procedures
Please fill out the reason for discontinuation.
|In process of applying for Review to Reclassify as Standard Practice|
Progress reports are required until TCP is reclassified as Standard Practice.
Patient outcome/audits are required until TCP is reclassified as Standard Practice.
These reports are then collated and reported to the Monash Health Executive Committee annually.
All adverse events related to the new TCP must be reported on RiskMan and to the TCPC Secretariat as soon as possible.
Following the standard two-year monitoring period (or more as outlined in the Conditions of Approval), successful outcomes, added value to patient care and improved clinical and cost effectiveness, applicants may apply for the approved New Technology/Clinical Practice to be reclassified to Standard Practice.
The process for reclassification may take up to 3 months.
The committee invites ongoing feedback about all systems and processes.
A program logic map and evaluation plan were developed to facilitate evaluation of the program.
The program won the 2009 Australian Council of Healthcare Standards Quality Improvement Award for Non-Clinical Service Delivery. It was also nominated for the 2009 Victorian Public Healthcare Award for Most Appropriate Care: providing least intrusive and earliest effective care.
The TCPC was last evaluated in December 2015. A copy of the evaluation report may be requested from the TCPC Secretariat.
The lists below display titles of applications submitted to the TCPC for consideration. This does not indicate if the technology or clinical practice is currently being used in Monash Health.
All decision summaries published are readily available upon request from the TCPC Secretariat.